Companies everywhere are turning their attention to incorporating AI into their businesses. Unfortunately, a lot of this AI implementation has been lackluster at best, and hit bottom lines with extreme expenses at worst. That’s because the implementation of these AI tools has been a hammer looking for a nail. That is to say, organizations have a solution ready in AI; they just haven’t pinpointed the problem that it solves.
Flexera has taken a slower, more methodical approach to pursuing AI capabilities: looking first at the problem that AI can help solve and then investing our time and energy into solving it. So, what’s the first problem Flexera wants to help you tackle with AI?
Purchase data and entitlement ingestion.
While completely necessary for any SAM practice, uploading purchase data is incredibly time-consuming, can require a team of employees for data entry, and is often prone to human error. That’s where Flexera’s new ITAM entitlement ingestion feature comes in.
How can I upload purchase orders?
Flexera One ITAM enables you to import purchase data from multiple sources. You’ve already been able to upload the following types:
- Standard: The standard template for purchase upload. You can add purchase data into the template and upload it to ITAM
- IBM Passport Advantage: Upload a detailed purchase history report downloaded from IBM Passport Advantage
- Microsoft License Statement: Upload your Microsoft License Statement directly into Flexera One ITAM
And now, with the new AI feature included in Flexera One ITAM, you can:
- Document (AI Recognition): Upload an original purchase order, invoice or order document in .pdf, .jpg/jpeg, .bmp, .tiff or .png format
This incredible new feature allows you to automatically ingest multiple new purchase data documents without manually inputting the data. New purchase orders created this way will be appended with an AI tag.
How does Flexera’s new AI entitlement ingestion work?
Customers utilizing Flexera One ITAM will now have access to a new purchase order upload type called Document (AI Recognition) under the Data Collection > Data Imports section of the Flexera One interface.
This new upload type uses AI recognition to scan over your uploaded purchase data and automatically create new purchase order documents for each line item included. In these newly created purchase order documents, you’ll notice all the pertinent information has been filled in for you, such as the purchase order number, purchase date, vendor name, description of item, purchase quantity information, item cost, and most importantly, the SKU information—including if it’s available in our SKU library.
New purchase orders created using the AI entitlement ingestion feature will also have the original purchase data document attached for reference. This is a convenient way to reconcile any fields that you feel were calculated erroneously and manually update those fields with the correct information, if necessary.
Purchase orders without SKUs will also be created, helping you categorize expenses for line items such as professional services.
Why is this so valuable?
So why is Flexera’s AI entitlement ingestion feature such a big deal? Imagine you have several purchase data documents, each with dozens of line items with separate SKU numbers, pricing information, descriptions of the items, etc. Manually inputting all this information would take several hours, if not days. The manual process is also prone to human error. Now, instead of just several documents, imagine you have tens of thousands of these records, as is common for large enterprises. Inputting all of that data would take an entire team of people working together. Worse yet, the alternative—not inputting this data—leads to a less accurate ITAM environment with decreased potential for optimization.
Cut down on the countless hours of data entry prone to user error and use Flexera’s AI entitlement ingestion feature included in Flexera One ITAM. Ingest multiple purchase data documents at once and create purchase order documents automatically from that data.
Still not convinced?
Schedule a demo today to see how much time you can save with AI purchase data and entitlement ingestion.
